DynamicTrail Privacy Policy
Last updated: July 23, 2026
DynamicTrail ("the app") is published by Simard Software. It helps riders and clubs
map and share ATV, snowmobile, bike, and running trails. This page explains what
information the app collects and how it's used.
Information we collect
- Account information: a username and email address, provided
when you create an account through the sign-in screen.
- Location data: precise or approximate GPS location while you're
using the app, used to show your position on the map, follow your location, and
record trail tracks you choose to save.
- Live location broadcasts (opt-in): if you start a grooming run
(club officers/trail masters only) or choose to share your live location, the app
continuously sends your GPS position to our servers — including while the app is
backgrounded, via an ongoing notification — for as long as that session is active.
See "Live location sharing" below for who can see it and how long it's kept.
- Content you submit: trails, waypoints, trail reviews (star
ratings and comments, shown with your username), club events and RSVPs, and
related details (names, descriptions) that you create or edit.
- Rides you record: if you record a ride, the app stores the GPS
track (a series of positions and times, and elevation where your device reports it)
together with any name or notes you give it. A recorded ride is saved on your device
first so it isn't lost when you're out of signal, and uploaded to your account when a
connection is available. Rides are private to you — they are not
listed publicly and no one else can see them unless you choose to share them.
- Club roster and dues records: if you belong to a club, that
club's officers can record roster details about you — your name, email address,
phone number and the date you joined — and can record that you have paid your
membership dues (amount, date, and how it was paid). The app does not
process any payment: money changes hands between you and your club exactly
as it did before, and the app only stores the club's note that it happened. These
records are visible to that club's officers, not to other members, and not to other
clubs. If you delete your account, your roster entry and its dues records are
deleted with it.
- Standard technical data: request metadata (such as IP address
and timestamps) temporarily logged by our servers to operate and secure the service.
- Crash and diagnostic data: if the app crashes or encounters an
error, a report containing technical details (device model, operating system version,
app version, and the state of the app at the time of the error) is sent to Sentry,
our crash-reporting provider, so we can find and fix bugs. A small sample of
performance timings is collected the same way. These reports are not used for
advertising or profiling.
How we use this information
We use the information above only to operate the app's core features: displaying the
map and your location, recording and saving trails and waypoints, showing groomer and
shared-rider positions on the map, and letting club officers/trail masters review and
approve content submitted to the trail systems they manage, and diagnosing crashes and
errors. We do not use your data for advertising, and the app contains no advertising and
no third-party analytics SDKs beyond the Sentry crash reporting described above.
Sharing
Trails and waypoints you submit to a public trail system are visible to other users of
the app, the same way they would be on a public trail map.
Sharing a ride
Rides you record are private unless you deliberately share them, and you control who
with:
- With one rider: you generate a single-use share code and send it
to them however you like. Whoever redeems it can view that ride; the code cannot be
used again afterwards. You can see who redeemed each code, and revoke any of them at
any time, which immediately removes their access.
- With a club: you can share a ride with a club you belong to,
making it viewable by that club's members. Revoking works the same way, and leaving
the club also ends that access.
People you share a ride with can view it only — they cannot edit it or pass it on.
Separately, you may choose to submit part of a ride to a trail system as a proposed
trail. That is a deliberate, separate action: the segment you pick becomes a normal
public map contribution for that club to approve or reject, and the rest of your ride is
not included.
We do not sell your personal
information or share it with third parties for marketing purposes. Crash reports are
processed on our behalf by Sentry (sentry.io) solely to
help us diagnose and fix problems. We may disclose information if required to do so by
law.
Live location sharing
Two features broadcast a live position on the map, both entirely optional:
- Groomer tracking is started deliberately by a club officer or
trail master to show where a grooming vehicle currently is. Once started, that
position is visible to anyone viewing that trail system in the app — it's
treated as public trail-condition information, the same way a "trail groomed today"
sign would be.
- Personal location sharing is started deliberately by you, for a
time period you choose (up to 8 hours, or until you stop it). Depending on what you
pick, your position is visible either to other people currently viewing that same
trail system, or only to other people who RSVP'd to the same club event.
Both can be stopped at any time from within the app. If not stopped manually, a session
automatically expires and its last known position is no longer shown. We do not keep a
historical trail of these live positions — only the most recent position is stored while
a session is active, and it is discarded once the session ends or expires.
Data retention and your choices
Content you submit remains associated with your account until removed by you or by an
authorized club officer/administrator for the trail system it belongs to. Live location
data is retained only for the duration described above.
Deleting your account: you can delete your account at any time from
inside the app (profile button → Delete Account), or by following the steps at
dynamictrail.com/delete-account.
Deletion permanently removes your sign-in account, your recorded rides and any shares of
them, your trail reviews, event RSVPs, club memberships, and any live-location data.
Trails and waypoints you contributed to public trail systems remain on the map — including
any segment you submitted from a ride — but your name and account id are removed from
them.
Children's privacy
DynamicTrail is not directed at children under 13, and we do not knowingly collect
information from children under 13.
Security
Data is transmitted over encrypted HTTPS connections. Authentication is handled by a
dedicated identity provider (Keycloak) — the app and its servers never see or store your
password directly.
Changes to this policy
If this policy changes, the updated version will be posted at this same address with a
revised "Last updated" date.
Contact
Questions about this policy or your data can be sent to
simardsoftware@gmail.com.